We are seeking a proactive and detail-oriented Accounts Executive to support our finance operations across invoicing, accounts receivable and payable, renewals, quotations, and administrative finance. This role is ideal for someone who enjoys working with numbers, coordinating across teams, and ensuring financial accuracy in a fast-paced IT services environment.
• Prepare and issue customer invoices in line with approved quotations, purchase orders, and contractual terms.
• Verify customer invoices, POs, and quotations for accuracy and completeness.
• Follow up with customers to ensure timely collections and maintain AR registers.
• Prepare and issue purchase orders to vendors after internal approvals.
• Verify supplier invoices against approved POs and contracts and maintain AP registers.
• Prepare customer quotations and budgetary proposals in coordination with sales teams.
• Coordinate RFQs with vendors and perform basic margin analysis.
• Track quotation-to-PO conversion and billing milestones.
• Manage license, AMC, and subscription renewals and track renewal timelines.
• Coordinate invoicing, delivery, and CRM/MDCRM updates for renewals and license management.
• Process employee expense claims and track projected and actual expenditures.
• Coordinate payments related to insurance, telecom, portals, and administrative services.
• Manage and update finance-related portals, registers, and trackers.
• 2-4 years of experience in an Accounts Executive / Accounts Officer or similar finance role.
• Strong knowledge of accounting principles including Accounts Receivable, Accounts Payable, and
invoicing.
• Hands-on experience in customer billing, collections, vendor payments, and PO management.
• Proficiency in MS Excel for reconciliations, reporting, and data analysis.
• Strong coordination and follow-up skills with internal teams, customers, and vendors.
• Experience in Tally. High attention to detail and accuracy in financial documentation.
• Good written and verbal communication skills.
• Highly detail-oriented and process-driven.
• Comfortable managing multiple tasks and tight timelines.
• Proactive in follow-ups and stakeholder coordination.
• Organized, reliable, and accountable for financial accuracy.
• Eager to learn and grow within a structured finance function.